Any member of a Committee shall vacate his/her office
if:
(i) he/she gives notice of his intention to resign and his/her resignation
is accepted.
(ii) he/she fails to attend three consecutive meetings of the Committee
as may be convened unless the failure to attend was due to some reason approved by the Committee.
10. ANNUAL GENERAL MEETING
In the first quarter of each financial year the Committee shall convene an Annual General Meeting of the Group,
of which not less than fourteen days' notice shall be given in writing to each member of the Group, and which all members of the Group
shall be entitled to attend, to:
(i) Consider the Annual Report of the Committee.
(ii)
Consider the Group income and expenditure accounts for the preceding Association financial year, a balance sheet showing the assets
and liabilities at the end of that year and the independent examiner's certificate.
(iii) Appoint the Honorary Officers.
(iv) Elect the Committee.
(v) Appoint
representatives to the governing body of the Area.
(vi) Appoint an independent examiner or examiners.
(vii) Discuss and
consider motions, notice of which shall have been given in writing to the Secretary at least 28 days in advance of the date of the
Meeting. Each member present shall have a single vote and a simple majority shall decide any issue on which a vote is necessary,
unless stipulated elsewhere in this constitution. In the event of an equality of votes, the chairman of the meeting shall have
a casting vote.
(viii) Vote on any proposals to amend this constitution in accordance with clause 14 hereof.
11. SPECIAL
GENERAL MEETING OF THE GROUP
The Chairman or the Secretary may at any time, and shall within 21 days of receiving a request to do so,
signed by not less than one twentieth of the members of the Group with a minimum of ten members, and giving reasons for the request,
call a Special General Meeting, of which fourteen days' notice shall be given. The notice of the meeting shall contain notice
of the matters to be discussed and the terms of any motions which it is intended to move.
12. FINANCE
(i) All monies
raised by and on behalf of the Group including any funding received from the Area shall be applied in furtherance of the objects of
the Association.
(ii) The Honorary Treasurer shall keep proper financial records
and shall report regularly to the Committee. If required by the Area, he/she shall be responsible for the preparation of the annual
budget for the Group and its submission to the Area Treasurer for approval. He/she shall also be responsible for the preparation annually
of Group income and expenditure accounts for the preceding Association financial year, a balance sheet showing the assets and liabilities
at the end of that year, and for their submission to the Group's independent examiner.
(iii) All accounts in the name of the Group shall be opened at such Bank as the Board of Trustees may approve. All monies
received shall be paid into the Bank and all payments, other than petty cash payments, shall be made by cheque or appropriate form
of electronic transmission subject to appropriate controls. Cheques shall be signed by the Honorary Treasurer and/or other officers
as decided by the Group Committee. To enable petty cash expenses to be paid, an advance shall be made to the Honorary Treasurer when
necessary.
(iv) The independent examiner(s) report shall be addressed to the members of the Group and to the Area Treasurer.